Cleaning services proposal template

A cleaning client wants to know three things: what will be cleaned, how often, and what it costs per month. This template puts all three on the page. It starts with a site visit and a deep clean, prices the regular service by visits per week, and keeps supplies and the quality check as separate lines so nothing is hidden.

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What your client receives

This is the page your client opens from your email, drawn exactly as PropoBox sends it. Your name, logo and client replace the placeholders; the prices are examples to replace with your own.

Your Studio

Proposal

Commercial cleaning service

Prepared for Client company

A regular cleaning service for your premises, based on a site visit, with a written checklist of what is cleaned and how often, so you know what you are paying for each month.

Proposal no.: PROP-SAMPLE
Issued: October 25, 2026
Valid until: November 8, 2026
Delivery: November 8, 2026
Total: $1,720

Prepared by

Your Studio

Your name

you@example.com

Prepared for

Client company

Client name

client@example.com

Services and pricing

Initial deep clean (one-off)
Floors, kitchen and bathroom descaling, windows to reception height, and a first-visit report on anything that needs separate repair.
$480
Regular clean, 3 visits a week (per month)
Offices, meeting rooms, kitchen and bathrooms cleaned to the agreed checklist, 2 hours per visit.
$1,040
Consumables and supplies (per month)
Bin liners, soap, paper and cleaning products, supplied and restocked.
$120
Monthly quality check (per month)
A supervisor walk-through against the checklist, with a note of anything to improve.
$80

Total$1,720

Terms

Payment: The deep clean is due before the first visit. The monthly service is billed in advance. After the first 2 months, cancel anytime with 30 days notice.
Revisions: If an item on the checklist is missed, tell us within 24 hours and we will return to complete it at no charge.
Additional terms: The price is based on the site visit and the checklist. A change in floor area or visit frequency changes the monthly price, and we will confirm it in writing first. Insurance certificate available on request.

How to scope and price it

Write the visits per week and the hours per visit in the line, three visits of two hours here. The client can compare your price to the hours, and a change in frequency adjusts the price in a way both sides understand.
Attach a checklist to the regular clean. A checklist turns a vague promise into something the client can inspect.
Price the first deep clean as a one-off. It is more work than a normal visit, and it sets the standard you will keep up.
Offer a monthly quality check. A walk-through with a note of what to improve is cheap to run and is what clients remember at renewal.

The terms, and why

Billing the deep clean before the first visit covers your cost and confirms the client is committed. The 24 hour window to report a missed item is fair to both sides, because it can still be fixed while the visit is fresh. Tying the price to floor area and frequency keeps the monthly figure honest if the site changes.

Payment: The deep clean is due before the first visit. The monthly service is billed in advance. After the first 2 months, cancel anytime with 30 days notice.
Revisions: If an item on the checklist is missed, tell us within 24 hours and we will return to complete it at no charge.